12 steps to a successful reunion

Last year you agreed to be your family’s next reunion organizer.  At the time you thought it was no big deal, but now that summer's here you realize you’ve got a lot to do.  Where do you start?  Follow these 12 steps to a less stressful and more successful family reunion.

1. Form committees
Involving the rest of your family in the planning process makes it easier for you and gives everyone else a stake in the event’s success. Make a list of the committees you think will be required. This might include invitations, site arrangements, transportation, food, entertainment and cleanup. Then match the abilities and interests of your relatives with the functions of the committees. Check in with the committees periodically to make sure everything gets done. Have your committees keep records and compile them in a reunion binder that you can hand off to next year’s planner.  More ideas on committees 

2. Establish a budget
If you’re hosting a potluck buffet or a small gathering in your backyard, your expenses can be relatively low. Larger reunions may require substantial funding for things like food, facility rental, party favors, entertainment or photography. Keep accurate records of all expenditures. You may want to set up a special checking account to help keep track of revenues and expenditures. Ask your family members for donations or do a fundraiser.  More ideas on budgeting

3. Decide what you want 
Start talking with your family about what type of reunion you want. How much preparation is involved?  How many family members will be invited? Depending on these factors, you may need anywhere from a few weeks to a year to plan your gathering. Keep in mind that the earlier you invite people, the more will be able to attend.  More ideas on deciding what you want 

4. Choose a date 
Summertime is traditionally the time of year for family reunions, but if your family would rather sled than swim, winter gatherings can be great too. You might plan your event for a special day like a birthday or anniversary. Three-day weekends give out-of-town relatives ample time to travel, but lodging rates may be lower during off-peak times. More ideas on choosing a date 

5. Make a checklist
Once you’ve decided what type of gathering you want, you can determine a checklist for your preparation. Check off each step as it's completed. More ideas on making a checklist  

6. Pick a location
Think about what your family plans to do during the reunion. The easiest (but most expensive) location is the banquet room of a restaurant, where someone else handles all food preparation, serving and cleanup duties. A more economical option is to hold the gathering at a park or someone’s house.  Wherever you look, consider the services available, capacity, cost, accessibility, restrooms and availability – and if necessary, be sure to reserve the location as soon as possible.  More ideas on picking a location 
 
7. Plan your food
Check with your family about food allergies or